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How to Use the Safety Meeting Outlines
How to Use the Safety Meeting Outlines
Safety meeting outlines are provided on a wide range of topics. Some of the topics are specific, like Welding and Cutting, while others are more general in nature, such as Good Housekeeping. Some are more like templates, for which you have to supply the technical information-like How to Introduce a New Procedure. When the topic doesn't exactly match your needs, use the outline as a starting place to custom-design your own meeting outline.
Turning an Outline into a Meeting
Each topic is presented as you might say it in an actual safety meeting. You could read the material just as it is and find yourself presenting an acceptable safety meeting. However, our presentation will be much more effective if you use this information as a guideline, inserting details about your operations and tying the topic directly to what your people do each day.
In most cases, your safety meeting will also benefit from audiovisuals, demonstrations, discussion time, and so on. Make notes on the given outline about where you want to use examples, audiovisuals, and other enhancements.
Remember to look for ways to involve employees in the program. They will learn and remember more if they take an active role in the meeting.
How Long a Meeting?
How long will the meeting be if you follow the outlines? Well, it depends. If you were to simply read the material presented, it would take from 10 to 20 minutes depending on the topic. If you add a few minutes for getting started, and 10 minutes for discussion at the end, you're going to take 25 to 35 minutes. If you sprinkle stories, examples, and discussion questions throughout, add 10 to 20 more minutes. If you have a demonstration, you'll add even more time. Once you have a few meetings under your belt, you'll be able to predict about how long each part of the meeting will last.
Break the Meeting in Two?
If you have only a short time available for a meeting, or if you have so much detailed information to provide that it won't fit in one meeting, split the topic into two. For instance, take first aid. You might get a refresher course into 30 minutes. If you want to go in-depth, and have your people practice treating "casualties," break the subject up into natural parts-in this case, you might choose bleeding for one meeting, breathing for another, and heart attacks and other problems for a third meeting. Or, you might decide that CPR training is important for all your people, and you might have to schedule a number of sessions to get that extensive training accomplished.
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